Privacy Policy
Our commitment to your privacy underpins how we collect, use, and safeguard member information across every aspect of the club.
Key points at a glance
- Your personal information is only used to run swimming activities and communicate with you.
- Only authorised committee members can access club systems containing your details.
- You can opt out of marketing messages or request updates to your information at any time.
1. Introduction
Cannon Hill Amateur Swimming Club (“the Club”, “we”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share your information in line with the Australian Privacy Act 1988 and Australian Privacy Principles (APPs).
2. Information We Collect
We collect personal information needed to register swimmers, manage race entries, communicate with members, and run club activities. This may include:
- Name, date of birth, gender, contact details
- Parent/guardian details for members under 18
- Information needed for race entry and management
- Payment details when you register or buy club products
- Information collected through our website (including cookies and analytics)
We do not collect sensitive information such as medical conditions or disabilities.
3. How We Collect Information
We collect information when you:
- Complete online registration or race entry forms
- Make payments via our website or Square
- Communicate with us by email
- Visit our website, where we use cookies and analytics to improve user experience
4. How We Use Information
We use your information to:
- Register swimmers and manage races
- Communicate with you about club activities and events
- Process payments and maintain club records
- Share news, marketing, and fundraising information (you can opt out at any time)
- Improve how we run the Club
We may use or disclose information for other purposes where permitted by law.
5. Sharing of Information
We do not routinely share your personal information with third parties. However, we may share it in the future if needed to run the Club, provide services, or meet legal obligations.
6. Storage and Security
Your information is stored securely using trusted platforms (Cloudflare, Microsoft Online). Access is limited to current Committee Members who need it to perform their roles.
7. Data Retention
We keep personal information as long as needed for club operations and legal requirements.
8. Access and Correction
You can request access to the personal information we hold about you or ask us to correct it. To make a request, email hello@cannonhillswimming.com.
9. Photos and Public Information
We may publish member names, results, and photos on our website, social media, or newsletters to celebrate achievements and promote the Club. By participating in the Club, you consent to this use unless you tell us otherwise.
10. Complaints
If you have a privacy concern or complaint, please contact us at hello@cannonhillswimming.com. We will respond and work to resolve your concerns.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website.